Vitalis — Prior authorization at the speed of care
An EHR-integrated agent that drafts prior-authorization requests, checks them against payer criteria before submission, and helps your clinical team document faster — so patients wait hours, not weeks.
- Days, manual vs. target
- 12+ → ~2
- Native EHR integration
- FHIR
- Human-reviewed submissions
- 100%
Vitalis is in early access with healthcare design partners. The turnaround estimate below is grounded in published industry prior-authorization benchmarks, applied to your own volume.
Every day of delay is a day of waiting for a patient
Prior Auth Takes Days, Not Minutes
Manual prior-authorization review routinely takes over a week per case — patients and providers wait while paperwork moves between systems.
Clinical Documentation Is Still Manual
Nurses and care coordinators spend hours per shift transcribing and formatting clinical notes instead of treating patients.
Denials Trigger Costly Rework
Incomplete or miscoded prior-auth requests get denied and resubmitted — each cycle adds days and administrative cost.
EHR Systems Don’t Talk to Payer Portals
Clinical data lives in the EHR, authorization rules live with the payer — bridging the two today is mostly copy-paste.
From EHR chart to approved request
Reads Directly From Your EHR
Integrates with Epic, Cerner, and other major EHR systems via HL7 FHIR to pull the clinical context a request needs.
Drafts the Prior-Auth Request
Assembles payer-specific documentation automatically, matching each payer’s exact submission and coding requirements.
Flags Missing Clinical Criteria Before Submission
Checks the draft against payer medical-necessity criteria and flags gaps before it ever reaches the payer — cutting denial-driven resubmission cycles.
Assists Clinical Documentation in Real Time
Structures dictated or typed clinical notes into the payer- and chart-ready format your documentation standards require.
Tracks Every Request to Resolution
Gives care coordinators a live queue of every prior-auth request, its status, and the specific payer response needed next.
Built for the people fighting the paperwork
Hospital & Health System Care Coordinators
Managing prior-authorization queues across multiple payers and specialties, drowning in manual submission work.
Clinical Documentation Improvement Teams
Responsible for chart completeness and coding accuracy, spending hours per patient on manual documentation review.
Revenue Cycle & Utilization Management Leaders
Own denial rates and days-to-authorization metrics and need both to move without adding headcount.
How much wait time could you remove?
Uses published industry benchmarks for manual prior-authorization turnaround vs. an agent-assisted target.
Illustrative estimate applying published industry manual-turnaround benchmarks against an agent-assisted target. “Patient-days” means total cumulative waiting days across all requests, not any individual patient's wait. Actual results depend on payer mix and case complexity — refined during early access onboarding.
Where these benchmarks come from
Industry benchmarking on prior-authorization turnaround (AHIP / American Medical Association survey data) consistently reports manual review cycles running well over a week, with documentation gaps — not actual medical necessity — cited as a leading cause of avoidable denials. Vitalis targets the same category of turnaround-time and documentation-completeness improvement, validated against your own case-mix during early access.
- Typical Manual Turnaround
- 12+ days
- Target With Vitalis
- ~2 days
- Documentation Gaps in Avoidable Denials
- Top cause
Regulated systems are our comfort zone
We Understand Regulated, Integrated Systems
Varcio’s cloud practice already works inside HIPAA-regulated environments with strict data residency and audit requirements — the same discipline Vitalis is built on.
EHR Integration Is a Systems Problem, Not a Prompt
Connecting cleanly to HL7 FHIR endpoints, handling PHI safely, and reconciling data across EHR and payer systems is core cloud integration engineering — our specialty.
AI Governance Built In From Day One
Every clinical suggestion Vitalis makes is logged, explainable, and reviewable — the same governance discipline behind our Warden AI control tower product.
Frequently asked questions
Vitalis is in early access. The estimator on this page is grounded in published industry prior-authorization benchmarks. The EHR-integrated agent is being built with our first health-system design partners.
No. Vitalis drafts, checks, and routes prior-authorization requests and documentation for human review — every submission is reviewed and approved by your clinical and utilization-management staff before it goes to the payer.
Vitalis is designed around HIPAA-aligned data handling from the ground up — the same regulated-environment discipline Varcio already applies across its cloud engagements. Full compliance documentation is available under NDA during early access scoping.
Vitalis is being built against HL7 FHIR standards, targeting Epic and Cerner first, since together they cover the large majority of U.S. hospital EHR deployments.
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Ready to give your care team their time back?
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